Position Overview:

This full-time, non-exempt, remote, employee role is responsible for providing multi-faceted administrative support and assistance to ensure effective use of the executive team’s time and productive interactions with staff and the public. This role reports to the President. This position is non-exempt and qualifies for overtime pay according to the Fair Labor Standards Act guidelines. Duties may include tasks associated with Citizens for Self-Governance dba Convention of States Foundation.


  • Handles a wide range of administrative and support tasks primarily for the President and occasionally for other executives
  • Manages the President’s schedule, meetings, media hits, and complex travel arrangements
  • Completes monthly reporting of expenses and lobbying records
  • Develops and maintains positive, productive, and collaborative collegial relationships with all staff, stakeholders, and activists
  • Independently initiates and implements processes to manage projects, information, and people
  • May be responsible for directing and deploying support staff or other resources
  • Other duties, as assigned
  • Uses discretion, judgment, and knowledge of the organization to facilitate the President’s activities and maintain confidentiality
  • Displays high loyalty and trustworthiness with sensitive information
  • Highly organized planner who can manage heavy calendaring
  • Requires serious flexibility and availability on demand
  • COS supporter committed to COSA values and objectives
  • Occasional travel may be required

Education, Skills & Experience:

Required – 

  • Competency with communication and interpersonal skills, including phone calling, emailing, and messaging
  • General proficiency with computer applications, e.g.: Slack, Zoom, Signal, Tallie, Microsoft Word and Excel, GSuites, GMail, Google calendar, Google sheets, and Google Docs

Desired –

  • 3-5 years of experience as a personal/executive assistant or equivalent

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About Convention of States

Convention of States Action is a 501(c)(4) grassroots nonprofit organization committed to taking action to restore self-governance in America. The Convention of States Project mission is to build a grassroots army of self-governing activists. (www.conventionofstates.com)